Volkswagen Group Poland asked us to create a system which would automatize ordering products and services.
The solution we’ve implemented enables an efficient management of the demands reported by employees. The dedicated document circulation path we’ve designed takes into account the demand value, the category, and specification of goods/services, as well as related controlling and accounting data, such as the cost center.
Prior to the OBDOK2 project, Volkswagen Group Poland used a system for describing and accepting purchase invoices that failed to take into account the entire purchasing process. The major part of the process, including collecting the demands from employees, tendering, collecting offers, accepting orders and placing them with suppliers was handled manually outside the system, with the use of various types of documents exchanged by e-mail or in paper form.
The new system was intended to automate the process and provide an easy access to all documentation and to enable tracking of their statuses and the changes made by individual users. In order to design it, the interests of multiple stakeholders needed to be taken into account:
The OBDOK2 project required many changes to be carried out simultaneously in two areas: the business one, related to the introduction of new processes, and IT connected with the implementation of the new system and its integration with the existing systems at VGP. Employees from many departments were involved from the early stage of the project which was crucial when the requirements for the new system were being collected.
2. Seamless integration of the OBDOK2 system into the current IT infrastructure at Volkswagen Group Poland, resulting in the creation of interfaces for exchanging data between the system and other systems used.
Currently, the system allows the entire company to operate and is actively used.
Krzysztof Jeger , Volkswagen Group Poland